Therapy Utilization Calculator
Therapy utilization is usually the percent of your scheduled time spent in billable treatment. Use this calculator to convert minutes into a utilization percentage and estimate how far you are from a target.
Calculator
Examples
- Scheduled 480 min, Billable 360 min → Utilization = 75%
- Scheduled 420 min, Billable 315 min → Utilization = 75%
- Scheduled 480, Billable 330, Target 75% → Required 360 → Gap 30 minutes
Notes
- Use the same time window for scheduled and billable (day vs week).
- If your clinic uses “productivity %” differently, map your “billable” definition to the metric they track.
- This page is informational; confirm billing rules with your payer and facility policies.
FAQ
What’s the difference between utilization and productivity?
Utilization is time-based (billable minutes ÷ scheduled minutes). Productivity is output per input (for example visits per hour, units per hour, or points per hour). They’re related but not identical.
What should I count as billable minutes?
Count the minutes your facility considers billable treatment time. Some clinics include certain non-treatment tasks; the key is consistency.
Should I use scheduled minutes or worked minutes?
Use scheduled minutes when measuring schedule utilization. Use worked minutes if your goal is staffing efficiency. Pick one and keep it consistent over time.
How do I calculate the minutes needed to hit a target?
Multiply scheduled minutes by your target percent to get required billable minutes, then subtract your current billable minutes.
Is a higher utilization always better?
Not always—pushing utilization can reduce documentation quality and increase burnout. Track quality and patient outcomes alongside time metrics.
Related tools: Therapy Productivity • CPT 8-minute rule • Productivity formula