Therapy Productivity
Use these tools to calculate and understand therapy productivity, utilization, and billing units. Start with the core productivity calculator, then use the specialized tools if your situation includes lunch breaks, concurrent therapy, or scheduling/utilization questions.
Core calculator
Therapist Productivity Calculator: calculate productivity percentage and the “perfect end time” to hit your target.
Special cases
These calculators help with common scenarios that change how productivity is measured day-to-day.
- Productivity Calculator with Lunch Break — Include an unpaid lunch break so your productivity reflects actual time worked.
- Concurrent Therapy Productivity Calculator — Handle concurrent or group therapy scenarios where billing rules differ.
- Documentation Time Calculator — Estimate daily, weekly, and yearly documentation time based on notes per patient.
Scheduling and utilization
Productivity is not the same as utilization. Use these tools when you care about scheduled minutes, billable minutes, or clinic capacity.
- Therapy Utilization Calculator — Calculate utilization from scheduled vs billable minutes.
- Caseload Calculator — Estimate visits per day or workload based on staffing and time.
Billing units (8-minute rule and 15-minute units)
Convert therapy minutes to billable units using the method you need.
- Billing Units Calculator — Convert minutes to units using Medicare 8-minute rule or 15-minute methods.
- CPT 8-Minute Rule Helper — Break down units across CPT codes under the 8-minute rule.
Guides
Explanations and formulas if you want the “why” behind the calculators.
- How to Calculate Productivity — Step-by-step explanation with examples.
- Productivity Formula — Common productivity formulas and variations.
- Productivity Percentage — How to compute productivity as a percentage of target.
Productivity percentage examples
Related productivity concepts
Benchmarks by setting
If you’re looking for a general productivity calculator (non-therapy), start with the Productivity Calculator homepage and then explore the other calculators in the menu.